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ECR session speakers

Manual for Manuscript Submission

Follow the steps shown below, which are also guided in the submission site.

Paper Submission

The information for login ID and password to the above submission site is indicated in the e-mail entitled "Reminder for ICSJ2024 paper submission due and IEEE copyright form (xxxx)" sent to you on August 5.
If you are the author who have NOT received the e-mail, ask the program chair to resend the mail.

STEP1: Submit your manuscript (Deadline Sep. 9)

  1. ECR session speakers are requested to write their manuscripts with a length of 2 pages.
    MS-Word template for the ICSJ2024 proceeding (IEEE format compliant) is available. Click here to download the Microsoft Word template file.open_in_new

    Note on the format of manuscripts:

    ・Regardless of the presentation type, the manuscript should be compliant to IEEE format (Double-Column format), including short abstract (35 words), figures, tables, and references.

    ・All the manuscripts must be written in English.

    ・The title of the paper, names and affiliations of all authors, including complete mailing addresses, telephone, fax numbers and email addresses must appear on the first page of the paper, as well as a 35-word abstract and three keywords.

    ・Since the hardcopies of the proceedings are not printed in the ICSJ2024, the authors can include colored figures in their manuscript (no need to convert to monochrome figures.)

  2. After writing your manuscript, upload a Word or PDF file to the IEEE PDF eXpress site; if you upload a Word file, it will be converted to a PDF file, and if you upload a PDF file, it will be checked for compliance with the IEEE form.
    All the fonts should be embedded.

    IEEE PDF eXpress site: https://ieee-pdf-express.org/Account/Loginopen_in_new
    The conference ID is "62869X".
    Instructions on how to use this site can be found hereopen_in_new.
  3. In order to submit your uploaded file to the conference, please don't forget to click on the "Approve Paper" button in the "Action" list on the IEEE PDF eXpress site.
    The "Status" should change from "Pass" to "Approved".

warning Important notice

If you miss the deadline, your paper will NOT be published in the proceeding and listed in the IEEE Xplore.

STEP2: Update the Author information for Copyright Transfer (Deadline Sep. 9)

  1. After submitting the manuscript via IEEE PDF eXpress, please update the paper information which are "the paper title" and "author(s) name(s)". This information will be used for the copyright transfer process.
  2. Double check whether all the information is correct.

STEP3: Copyright Submission (Deadline Sep. 9)

After completing "STEP2," submit your copyright transfer form via eCF site.

warning Important notice

If you miss the deadline, your paper will NOT be published in the proceeding and listed in the IEEE Xplore.

STEP4: Update the Proceeding Submission Status (Deadline Sep. 9)

After completing "STEP1" to "STEP3," update the proceeding submission status.

STEP5: Fill out the Biography

(Not required)

STEP6: Upload the presentation slide PDF file

(Not required)

ECR presenters are requested to bring their posters to the site. Please do NOT upload them via this website.

Issue date of the proceedings

The authors should be aware that the issue date of the proceedings is November 11.
(The proceedings of ICSJ2024 will be ready for download from November 13 to November 18, 2024.)

Poster size and format

The posters themselves have no predefined formatting. The authors of ECR Poster papers are encouraged to include a draft or sketch of the poster layout and content in their submission to show that the poster format is being used effectively. Authors of accepted papers are requested to bring an explanatory HARDCOPY poster for display at the ECR session during IEEE ICSJ2024. The posters dimensions should not exceed A0 paper size (841mm x 1189mm / 33.1" x 46.8"). ONLY PORTRAIT FORMAT IS ACCEPTABLE. Authors should be present at their poster to discuss their work during the scheduled ECR session.

ECR session awards

The ICSJ2024 committee will present the ECR Session Award to the PRIMARY authors in the ECR session according to the voting results by the conference participants. Winner(s) will receive a signed certificate.
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