Regular session speakers

Manual for Manuscript Submission

Follow the steps shown below, which are also guided in the submission site.

The information for login ID and password to the above submission site is indicated in the e-mail entitled "Reminder for ICSJ2024 paper submission due and IEEE copyright form (xxxx)" sent to you on August 5.
If you are the author who have NOT received the e-mail, ask the program chair to resend the mail.

STEP1: Submit your manuscript (Deadline Sep. 9)

Regular session speakers are requested to write their manuscripts with a length of 4 pages.
MS-Word template for the ICSJ2024 proceeding (IEEE format compliant) is available. Click here to download the Microsoft Word template fileopen_in_new.
Note on the format of manuscripts:

・Regardless of the presentation type, the manuscript should be compliant to IEEE format (Double-Column format), including short abstract (35 words), figures, tables, and references.

・All the manuscripts must be written in English.

・The title of the paper, names and affiliations of all authors, including complete mailing addresses, telephone, fax numbers and email addresses must appear on the first page of the paper, as well as a 35-word abstract and three keywords.

・Since the hardcopies of the proceedings are not printed in the ICSJ2024, the authors can include colored figures in their manuscript (no need to convert to monochrome figures.)
After writing your manuscript, upload a Word or PDF file to the IEEE PDF eXpress site; if you upload a Word file, it will be converted to a PDF file, and if you upload a PDF file, it will be checked for compliance with the IEEE form.
All the fonts should be embedded.

IEEE PDF eXpress site: https://ieee-pdf-express.org/Account/Loginopen_in_new
The conference ID is "62869X".
Instructions on how to use this site can be found hereopen_in_new.
In order to submit your uploaded file to the conference, please don't forget to click on the "Approve Paper" button in the "Action" list on the IEEE PDF eXpress site.
The "Status" should change from "Pass" to "Approved".

warning Important notice

If you miss the deadline, your paper will NOT be published in the proceeding and listed in the IEEE Xplore.

STEP2: Update the Author information for Copyright Transfer (Deadline Sep. 9)

After submitting the manuscript via IEEE PDF eXpress, please update the paper information which are "the paper title" and "author(s) name(s)". This information will be used for the copyright transfer process.
Double check whether all the information is correct.

STEP3: Copyright Submission (Deadline Sep. 9)

After completing "STEP2," submit your copyright transfer form via eCF site.

warning Important notice

If you miss the deadline, your paper will NOT be published in the proceeding and listed in the IEEE Xplore.

STEP4: Update the Proceeding Submission Status (Deadline Sep. 9)

After completing "STEP1" to "STEP3," update the proceeding submission status.

If you are 35 years old or younger on the day of submission, check "Yes" to show that you are eligible to receive "Young Researcher Award."

(Note that the 1st author of oral session papers are eligible to receive the Young Researcher Award.)

STEP5: Fill out the Biography

(Not required)

STEP6: Upload the presentation slide PDF file (Deadline Nov. 11)

In the ICSJ2024, the speakers are requested to participate in "Authors' Interview" for another 15 minutes after the oral session. In the "Authors' interview," the hardcopies of the presentation slides are put on a board dedicated to each speaker, in the same manner as general poster sessions to have more detailed discussions with the attendees.

Upload the slide material (PDF) from the site. Then, ICSJ2024 secretariat prepares the hardcopies on the board.

Photos of "Interview with the Authors" in the past ICSJ

Issue date of the proceedings

The authors should be aware that the issue date of the proceedings is November 11.
(The proceedings of ICSJ2024 will be ready for download from November 11 to November 18, 2024.)